NOT FOR PROFIT SPACE RENTAL RULES

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The City of Minneola will consider reduced rate OR waiving of rental fees for organizations with 501 (c) (3) status under the following circumstances:

                        Must be a not for profit organization – proof of 501 (c)(3) status is required

*Non profit groups will be charged the discounted Minneola Resident rental rate.*                                     

This request must be made to and will be at the discretion of the Recreation Director.

***If the group is not a 501(c)(3) organization, a formal request may be made to City Manager to reduce /  waive fees***

For organizations meeting the criteria, the following rules apply:

 

  1. Meeting Room
  1. Use of the Meeting Room will be at no charge. If required, a set up fee will be charged equal to the personnel cost to set up the event.
  2. If an insurance certificate is not provided to the City, a damage deposit in the amount of $50.00 will be required.
  3. At the discretion of the Recreation Director, with approval of the City Manager, a larger damage deposit may be charged.
  4. Facility is rented on a first come, first serve basis. City events take priority over external organizations.
  5. All events are scheduled and staff is scheduled to be in the City facility; if an event exceeds the scheduled time, personnel costs, including overtime pay required, will be paid by the Renter.
  6. Organizations using the facility are expected to leave the building clean. If the facility is not left clean after an event, City will charge the organization all costs of clean up including but not limited to, employee costs, floor/carpet cleaning, window cleaning or any other clean up costs incurred. The Recreation Director will make the determination regarding cleanliness of the facility. Any disputes pertaining to cleanliness will be resolved by the Public Works Director.
  7. All facility rental rules apply; including but not limited to, decorating, use of kitchen facilities, chaperones, site inspections, reservations, clean up and floor plans.
  8. * Minneola Home Owner’s Associations are required to pay one time $25.00 deposit for Meeting Room rental. If the association does not show up for, or cancel a scheduled meeting without 24 hour notice, the deposit will be forfeited to the City and a new deposit will be required before another room rental is allowed. Meetings are limited to two (2) hours. Association(s) will be charged for any extra time. Meetings may only be scheduled one (1) month in advance.
  9. Individual elementary school class functions will be charged a reduced rental fee.

Other Facility Rentals:

  1. Use of other rooms or facilities will be charged the Minneola resident rental rate..
  2. If required, a set up fee will be charged equal to the personnel cost to set up the event.
  3. If an insurance certificate is not provided to the City, a damage deposit in the amount of $100.00 will be required.
  4. At the discretion of the Recreation Director, with approval of the City Manager, a larger damage deposit may be charged.
  5. Facility is rented on a first come, first serve basis. City events take priority over external organizations.
  6. All events are scheduled and staff is scheduled to be in the City facility; if an event exceeds the scheduled time, personnel costs, including overtime pay required, will be paid by the Renter.
  7. A clean up deposit will be charged in the amount of $100.00. Organizations using the facility are expected to leave the building clean. Refund of the deposit will be within 3 weeks of event date. If the facility is not left clean after an event, City will charge the organization all costs of clean up including but not limited to, employee costs, floor/carpet cleaning, window cleaning or any other clean up costs incurred. Any costs in excess of the $100.00 clean up deposit will be billed to the Renter. The Recreation Director will make the determination regarding cleanliness of the facility. Any disputes pertaining to cleanliness will be resolved by the Public Works Director.
  8. An event may require a Security Officer in attendance. This will be determined by City Manager, Recreation Director or City Council. This expense is to be paid by Renter and the Security Guard will be scheduled by the City of Minneola.
  9. All facility rental rules apply; including but not limited to, decorating, use of kitchen facilities, chaperones, site inspections, reservations, clean up and floor plan submittal.

 

****The City reserves the right to allow facility usage with payment by In Kind Work Days with Recreation Director or City Manager’s Approval. Work or Duties to be performed must be determined, approved and scheduled prior to use of the facility****

Click to download the Facility Rental Agreement